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Request for Quotation – Video Production

Video production service in English for "An exchange on social city planning and development in countries in Asia and Germany"

The FES Social City in Asia project with the support of the FES Office for Regional Cooperation in Asia is conducting bidding for “Video production service in English for a study exchange visit on social city planning and development between countries in Asia and Germany, 22-27 September, Berlin and Leipzig”. The video production will take place in Berlin, September-October 2019.

Deadline to submit the quotation: 29 August 2019.

Eligible to participate in the bid are video production teams and companies that are based in Berlin, Germany and are available for a video shoot in Berlin the week of 22-27 September. The overall production time should not exceed 10 days and will take place between 12 September-23 October 2019.   

The service provider is required to conceptualize and execute the production and filming of a 2-3 minute video with captions in English, for the FES Office for Regional Cooperation in Asia and the regional project on Social city in Asia as per the following details.


Since 2014 more people leave in cities than in the country side.  By 2050, this number will have risen to 66%. With this, progressive choices about urban policy, city planning and development can change the course of development for entire countries and the world given that rapid growth of cities and rise of megacity in Asia is without global precedent. Recognizing the global significance of city planning and development, an integrated and inclusive development of cities in Asia can be a significant contribution to the priority action points of the United Nations, known also as Sustainable Development Goals of the Agenda 2030.  

Since 2016, the work by Friedrich-Ebert-Stiftung in Asia has focused on engaging the concept of a ‘social city’ to support dialogue among political decision makers and civil society on affordable housing, public transport and civic engagement ( The regional project Social City in Asia has spanned across multiple countries and included FES offices and partners involved in urban planning and development in Indonesia, Malaysia, South Korea, Viet Nam, India, China, Singapore and the Philippines.

Up to 10 representatives from partner organizations in these countries who form a collaborative network Social City in Asia will participate in an exchange visit to Germany from 23-27 September 2019. The Asia delegation comprising of city council persons, academics and civil society representatives who are influencing urban processes in their countries will meet with their German counterparts and municipal authorities in the cities of Berlin and Leipzig. The focus of the exchange is on inclusive and just urbanization and affordable housing.

Social city as concept is not new to Asia. Processes are under way to inform decision-makers and advocacy groups about the political relevance of social city development, including affordable housing as a right and as one condition to job creation in cities in Asia and globally. To this end, communication efforts supported by FES in Asia have already included knowledge creation through publications and online articles (link). 

Objective and tentative production timeline

The video production for the exchange visit will build on these efforts by creating interest in the work of the representatives that are part of the exchange and help grow the social city network in Asia. It will compel others to share the video and join the exchange on the social city concept for city development that prioritizes affordable housing, decent work city, public transport, public space, grassroot decision making, create opportunities to this end putting to use technology and data treated as public good.

The video production will achieve this by capturing moments of the visit exchange and tell stories through the voices of the network members that show the relevance of social city today, the progress on social city development in Asia and some of the challenges ahead.

The successful video production team/company will hold two briefings with relevant staff to develop further a video concept based on the proposed approach. Mandatory elements, such as intro/outro and corporate branding will be provided but may require small adaptation.

The tentative production timeline (to be finalized after the selection):

  • Briefing, video concept development and preproduction, 30 August – 20 September
  • Video shoot in Berlin on selected and agreed days (maximum 2-3 days, interview + on site), 22-27 September, 
  • Postproduction and final video submitted by 28 October. 

How to participate in the bid

All bids must include the following elements:

  1. Brief description of the team leader / company providing qualifications to show they are suitable to provide the service and work on the selected topic and regional focus
  2. Proposed team structure: the composition of the team and roles you propose to provide the service where at least one member need to demonstrate ability to understand the significance of the social city concept (prior work on similar topics or with background in social sciences and humanities or as member of social movement working on the topic)
  3. Proposed approach to plan and execute the video
  4. Provide at least three examples for video products (with online links) that reflect the experience of the team to provide the service.

All costs must be stated in Euro.

Proposals should be sent by email to mila.shopova(at) with copy to and with reference in the email subject line "Bid for social city_Name of team" no later than 23:59h Berlin local time 29 August 2019. Proposals submitted without all elements or after 23:59h on 29 August will not be considered.

Quotations will be assessed based on the bid elements and the price quoted.

In case you have any questions or request for additional information, submit them by e-mail to mila.shopova(at) by Friday, 23 August 12:00h Berlin local time. Questions will be answered in writing or by call within 24 hours of receiving.


Thank you for your interest in an internship with Friedrich-Ebert-Stiftung in Asia. For internships in the Singapore-based FES Office for Regional Cooperation in Asia see for more information below. For internship opportunities in any of our 13 other offices in Asia, get information on our About page and contact the respective country offices.

More information

An internship at the Singapore-based FES Office for Regional Cooperation in Asia offers the possibility to experience and support the work of a political foundation at the regional level in Asia.

Who can apply

You may apply for an internship if you are an advanced student (minimum final year of B.A. studies) of Political Science, Social Sciences, Economics or related studies and display strong interest in international cooperation. FES scholarship recipients and applicants with a keen interest and preliminary experiences in the field of labour and trade issues, trade unions, feminism and social protection are particularly welcomed to apply. English proficiency is a must for our work. German and/or other Asian languages are beneficial.

Duration of internship and what to expect

During an FES Singapore internship, you will experience the working environment of a German political foundation and its cooperation activities in the field of social justice. Interns are required to support the FES team in its daily work, including organizing and implementing workshops and conferences, doing desk research, writing reports and assisting in office administration. The maximum internship duration is 3 months.

Upon request, FES can provide you with more detailed information on living and working in Singapore. Please be informed that standards of living in Singapore are very high which translates into high living expenses while living here. Due to internal regulations, FES can only offer a minor contribution to your internship-related expenses. In total FES will support you with 450 €uro/month. Additional expenses like flight ticket, visa fees, health insurance, etc., are not covered by FES.

How to apply

Applications (to be written in English) should be submitted at least 3 months in advance of your preferred starting date of the internship. You are requested to include the following documents in your application:

  • Motivation letter (1-1.5 page): What motivated you to apply for an internship with FES? Why did you choose the FES Office for Regional Cooperation in Asia based in Singapore? What do you expect from the internship? How can you contribute to our work? Please state your preferred time window for the internship. You may indicate two time windows in case your availability is flexible;
  • Curriculum Vitae (please also state your date of birth);
  • Recent overview of grades and study credits issued by your university;
  • Other relevant documents, e.g., reference letters from previous internships.

Once you are shortlisted you will be invited for a brief skype interview. Upon a successful application, you will need to apply for a visa and work permit under the Singapore Work Holiday Programme which permits you to enter Singapore for the purpose of your internship only. Singapore has specific and strict regulations for internship applicants based on age and university affiliation.

For details on visa matters please refer to the website of the Ministry of Manpower of Singapore.

Please send your application by email to FES Office Administrator Ms. Patricia D'Cotta at info[at]

We are looking forward to hearing from you!

Office for Regional Cooperation in Asia

7500A Beach Road
The Plaza
Singapore 199591

+65 6297 6760


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